Minutes of meetings are published as soon as possible on the website for the benefit of all. However, these do not become the formal record of the meeting until endorsed at the next Parish Council meeting; therefore you should always check to see whether any amendments have been made.
The Minutes for April 2020 – March 2021 are available in the 2020 – 2021 Agenda and Minutes section
The Minutes for April 2018 – March 2019 are available in the 2018 – 2019 Agenda and Minutes section.
The agenda is usually available about a week before the meeting.
Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website. All documents and links open in new tabs.
The Clerk is happy to provide any of the papers which the Council will consider at the meeting, to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance. Please let the Clerk know if you would like hard copies of the papers.
2020
5 March
(agenda items to the Clerk by 20 February)
Additional papers for discussion or note for March
- County Councillor Report for end February
- Finance Report and Payment Schedule
- Planning application reference 20/00228/TPO at Derwen, Bicester Road, OX26 5DP for “T1 (Horse Chestnut) – crown reduce by 2-3m to reduce end weight from branches. Tree is within close proximity to the house and has compression fork at 7ft. T2 (Beech) – crown raise low growth over village hall and Bicester Road. T3 (Horse Chestnut) – crown reduce by 2-3m. Tree is within close proximity to side of house and village hall. Replace old brace with new cobra brace. Tree also has compression fork. T4 (Apple Tree) – Fell small Apple Tree, rear garden lawn. T5 (Oak) – Remove deadwood, rear garden boundary line. – Subject to TPO 001/1981” Time extension agreed
- Planning application reference 20/00389/F at Hardide, 9 Longlands Road, OX26 5AH for “Consent received from 19/02326/F, Gas store has increased in size due to gas supplier’s regulation requirements”
Received 3 March:
6 February
(agenda items to the Clerk by 23 January)
Additional papers for discussion or note for February
- Finance Report and Payment Schedule
- Planning application reference 20/00066/ADV at 52 West End, OX26 5DG for “A: 1x new set of 10mm perspex letters, B: 1x new double sided pictorial with printed image, vinyl text, amenity board with vinyl text, car park directional sign illuminated by linolites to existing post, C: 2x new lanterns, D: 2x new LED floodlights and E: 1x new amenity board.” and
- Planning application reference 20/00067/LB at 52 West End, OX26 5DG for “Erection of illuminated and non-illuminated signs to the exterior of the building”
- Oxfordshire County Council Minerals and Waste site allocation consultation
9 January (in Launton School Hall)
(agenda items to the Clerk by 26 December) – Please note change of date and venue
Additional papers for discussion or note for January
- County Councillor Report for January
- 7. a. and f. Finance Report and Payment Schedule
- 7. a. Budget Monitoring to end December 19
- 10. a. i. Planning Application reference 19/02708/OUT at Bicester Heritage, Buckingham Road, Bicester for “Outline:- Provide new employment units comprising B1 (Business), B2 (General Industrial), B8 (Storage) and D1 (Education) uses with ancillary offices, storage, display and sales, with all matters reserved except for access” (time extension agreed)
- 10. a. ii. Planning Application reference 19/02750/F at Jack Barn, West End, OX26 5DG for (Retrospective) Change Of Use from an agricultural workshop and storage unit to an agricultural fabrication and welding workshop and retention of an office/rest room and storage buildings. (time extension agreed)
- 10. a. iii. Planning Application reference 19/02696/TPO at 4 The Spinney, OX25 6EP for Line of Yew trees (12 stems) located adjacent to Church yard boundary fence line. To remove one leaning stem to a low stump (.5m), remove one suppressed stem (dying) to ground level, reduce all remaining stems/crowns by circa 6-7m reduce remaining upper branching by 2-3m to suitable growth points where practical, retaining remaining branching in line with lower growth which at present is to be retained reducing pruning shock. Additional group of Yews in corner of garden, to reprofile crowns on garden side by shortening of lateral growth by circa 2-3m to compact and improve shape. Line of Yew trees (14 of) in church yard reduce all stems/crowns by circa 6-7m reduce remaining upper branches by 2-3m to suitable growth points where practical Trees subject to TPO 1/1981. (time extension agreed)
- Deferred from December Meeting: 10. a. iv. Planning Application reference 19/02419/REM at OS Parcel 4846 South East Of Launton Road And North East Of Sewage Works Blackthorn Road for “Reserved matters to 17/01173/OUT – Appearance of housetypes and general appearance of the scheme. Landscaping – Detailed landscape design of the play area, parkland and plots. Layout of the scheme. Scale – Height and massing of the scheme” (time extension agreed)
2019
5 December
(agenda items to the Clerk by 21 November)
Additional papers for discussion or note for December
- 4. County Councillor Report
- 7. a. and d. Finance Report and Payment Schedule
- 8. b. Revised Financial Regulations
- 8. c. Draft Dispensation Procedure and Form
- 8. d. Freedom of Information and Publication Scheme
- 8. e. Draft Website Policy
- 10. a. i. Planning Application reference 19/02377/F at Ivy Cottage, Station Road, OX26 5DS for “Two storey extension to side and single storey extension to rear including demolition of existing garage and rear extension”
- 10. a. ii. Planning Application reference 19/02403/DISC at Bicester Heritage, Buckingham Road, OX26 5HA for “Discharge of conditions 8 (finished floor levels) 9 (materials) 14 (trees and landscaping) 17 (car parking) & 18 (cycle parking) of 18/01333/F”
- 10. a. iii. Planning Application reference 19/02419/REM at OS Parcel 4846 South East Of Launton Road And North East Of Sewage Works Blackthorn Road for “Reserved matters to 17/01173/OUT – Appearance of housetypes and general appearance of the scheme. Landscaping – Detailed landscape design of the play area, parkland and plots. Layout of the scheme. Scale – Height and massing of the scheme”
- 10. a. iv. Planning Application reference 19/02550/F Great Wolf Resorts at Land to the east of M40 and south of A4095 Chesterton for “Redevelopment of part of golf course to provide new leisure resort (sui generis) incorporating waterpark, family entertainment centre, hotel, conferencing facilities and restaurants with associated access, parking and landscaping”
Additional Planning Application (received 2 December)
- Planning Application reference 19/02690/F at Water Moor House, Station Road, OX26 5DX for Enclosure of existing timber pagoda structure using full height glazing and permanent clay plain tile roof. Alteration/extension of adding gardeners building to create link to main barn and also Planning Application Reference 19/02298/LB
To note Appeal Notice received on 4 December
- Planning Application 18/02079/F at The Old Poolhouse 59 West End Launton Bicester OX26 5DG for Conversion of pool house into a two bedroom dwelling (existing unauthorised) (revised scheme of 17/01008/F)
Appeal Notice
7 November
(agenda items to the Clerk by 24 October)
Additional papers for discussion or note for November
- 7. a and d. Finance Report and Payment Schedule
- 9. a. i. Planning application reference 19/02081/F at Land Adj To Unit E25, Telford Road, Bicester for “2 No. Industrial Buildings with a metal frame structure and metal/timber cladding wall panel construction systems, divided into 8 No. Class B General units of varying sizes with associated car parking and landscaping – Resubmission of 19/00545/F” (extension to response date agreed)
- 9. a. ii. Planning application reference 19/02050/F at Bicester Heritage Land At Skimmingdish Lane And Land And Roundabout At Bicester Road Launton, for “Erection of a new substation” (extension to response date agreed)
- 9. a. iii. Planning application reference 19/02132/F at Sport Villa, Bicester Road, OX26 5DP for “Demolition of existing bungalow; erection of two storey, four bedroom detached dwelling” (time extension requested)
- 9. a. iv. Planning application reference 19/02326/F at Hardide, 9 Longlands Road Launton OX26 5AH for “Gas store to front warehouse yard. Plant enclosure to rear of building, New ducts and stack to rear elevation.”
- 9. a. v. Planning application reference 19/02275/F at Bicester Heritage Buckingham Road Bicester OX26 5HA for “Variation of condition 2 (plans) of 18/01333/F – A number of changes to approved plans are required to deliver the proposed buildings. The changes include minor alterations to the fenestration of the buildings.”
- 9. a. vi. Consultation on Toucan Crossing on A4421 outside Bicester Heritage
- 10. CDC Acting Returning Officer’s recommendations on polling stations
- 11. b. East West Rail Road Closures
3 October
(agenda items to the Clerk by 19 September)
Additional papers for discussion or note for October
- 7. a. and g. Finance Report and Payment Schedule
- 7. c. Budget Monitoring Report
- 11. a. i. Planning application reference 19/01365/F at 8 Woodland Close, OX26 5AG for Single storey side extension and garage conversion to dwelling house
- 12. Environment Agency Maps (available on separate web page)
5 September
(agenda items to the Clerk by 22 August)
Additional papers for discussion or note for September
- 7. Finance Report and Payment Schedule
- 12. OCC Minerals and Waste Local Plan Consultation
1 August
(agenda items to the Clerk by 18 July)
Additional papers for discussion or note for August
- 8. Finance Report and Payment Schedule
- 10. a. i. To note and consider if deemed necessary:
Planning Application reference 19/01255/SCOP at Bicester Hotel Golf And Country Club Akeman Street Chesterton Bicester OX26 1TE for Scoping opinion – Redevelopment of existing 9 holes of the wider 18 hole course at Bicester Hotel Golf and Spa to provide a new leisure resort (sui generis) incorporating waterpark, family entertainment centre, hotel, conferencing facilities and restaurants with associated access, parking and landscaping. - 11. OCC Traffic Management Permit Scheme Consultation
- 12. OCC Minerals and Waste Local Plan Consultation
Received on 31 July
Planning Application reference 19/01147/F at Bicester Heritage, Buckingham Road, Bicester for Construction of a new timber framed car port within the existing car parking area
4 July
(agenda items to the Clerk by 20 June)
Additional papers for discussion or note for July
- Finance Report and Payment Schedule
- Budget Monitoring to end June 2019
- Attendance Policy draft
- Internal Audit draft terms of reference
- Media and Press Policy draft
- Planning application reference 19/01014/F at Retrotech, Building 89, Bicester Heritage, Buckingham Road, OX27 8AL for Change of Use of Building 89 from Sui Generis MOD Use to offices (B1) (response time extension agreed)
- Planning application reference 19/01016/F at Bicester Heritage, Part Hangar 113 And Part Hangar 137, Bicester Airfield, Skimmingdish Lane, OX26 5AD for Change of Use of Building 113 from B8 to mixed storage (B8) and assembly and leisure (D2) (response time extension agreed)
- Planning application reference 19/00998/F at Wyndham Hall, Skimmingdish Lane, OX26 5AF for Creation of eleven car parking spaces – re-submission of 19/00266/F
- Planning application reference 19/01069/F at 12 Sharpes Cottages, Station Road, OX26 5BU for Two storey rear extension
- Planning application reference 19/01090/F at Thornbury, The Green, OX26 5EF for Erection of a close boarded fence to the eastern boundary – 2.7m in height
- Planning application reference 19/01093/F at Six Gables, The Green, OX26 5EF for Erection of a close boarded timber fence to the rear garden boundary – 2.5m in height
6 June
(agenda items to the Clerk by 23 May)
Additional papers for discussion or note for June
- 7. a. and f. Finance Report and Payment Schedule
- 8. a. Draft Councillor Vacancy Procedure
- 8. b. Standing Orders
- 8. c. Financial Regulations
- 11. a. i. Planning application reference 19/00607/F at Land At Skimmingdish Lane And Land And Roundabout At Bicester Road Launton for Use of land as a construction compound incorporating storage area, site offices and car parking (time extension agreed)
- 11. a. ii. Planning application reference 19/00712/F at The Electricity Network Company Bicester North Sub Station Skimmingdish Lane Caversfield Oxfordshire for Variation of Condition 2 (plans) 17 (‘temporary contractor’s compound’) of 16/01418/F – Following installation of all the electrical apparatus within the substation it became clear that an additional area outside the main compound would be required to enable access for ongoing maintenance and potential future replacement of equipment. Variation to Condition 17 to allow partial retention of the external compound to allow access to the southeast area of the substation compound. Access, when required, will be gained by temporary removal of a section of the palisade fencing along the southeastern boundary. Variation to Condition 2 to substitute approved drawings 8150218-5101 Rev PA3 and CTE4002-L-02 with drawings 8150218 5101 Rev Z and CTE4002-L-02 Rev B which include an additional gravel area to the southeast of the substation. (time extension agreed)
- 11. a. iii. Planning application reference 19/00713/F at Stratton Fields Livery Stables Launton Road, OX27 9AS for Demolition of existing stables, erection of single stable block / feed and tack room, alterations to existing flat, welfare accommodation for staff / visitor, Menage improvements, solar panels with inset roof. (time extension agreed)
- 11. a. iv. Planning application reference 19/00750/F at 32 Sycamore Road, OX26 5DY for Erection of extension to rear of existing garage (time extension agreed)
- 11. a. v Planning application reference 19/00727/F at 9 Longlands Road, OX26 5AH for Company sign to front elevation. Gas store to front warehouse yard, new substation for SSE to rear of building. New compressor house and plant enclosure to rear of building. New ducts and stack to rear elevation. Additional windows to front elevation.
- 11. a. vi. Planning application reference 19/00728/ADV at 9 Longlands Road, OX26 5AH for Company sign above front entrance of building
- 11. a. vii. Planning application reference 19/00867/F at 1 Blenheim Drive, OX26 5EA for Single storey rear extension and conservatory
2 May
2 May – Annual Meeting of the Parish Council (Change of venue to Launton Primary School) (agenda items to the Clerk by 18 April)
May Approved Minutes (to be approved on 6 June)
Additional papers for discussion or note for May
- 9. a. and 9. l. Finance Report and Payment Schedule
- 9. a. Budget Monitoring Sheet for Year End
- 9. c. Draft Risk Assessment for 19/20
- 9. d. Statement of Accounts for year ending 31 March 2019 draft
- 9. g. External Audit draft accounting statement figures
- 9. h. Internal Financial Controls Policy
- 9. i. Effectiveness of Internal Auditor
25 April
4 April
(agenda items to the Clerk by 21 March)
Additional papers for discussion or note for April
-
- 7. a. and l Financial Report and Payment Schedule
- 7. e. Draft Reserves Policy for 19/20
- 7. f. Draft Risk Assessment for 19/20
- 7. g. Draft Asset Register
- 7. i. Internal Auditor’s Report for year end 31 March 19
- 8. a. CDC Parish Remuneration Report
- 8. b. Revised Complaints Procedure and Form
- 8. c. Draft Gifts and Hospitality Policy, form and log sheet
- 13. h Parish Path Warden Report
Received 4 April
-
- 10. a Planning Application reference: 19/00474/REM at Jack Barn, West End, OX26 5DG for Reserved Matters to 17/02000/OUT – The erection of 3 No three bedroom detached houses – approval of design and layout