The Minutes for April 2017 – March 2018 are available in the 2017 – 2018 Agenda and Minutes section
The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance. Please let the Clerk know if you would like hard copies of the papers.
Minutes of Meetings are published as soon as possible on the website for the benefit of all. However, these do not become the formal record of the meeting until endorsed at the next Parish Council meeting; therefore you should always check to see whether any amendments have been made.
The agenda is usually available about a week before the meeting.
7 March
(agenda items to the Clerk by 21 February)
Additional papers for discussion or note for March
- 7. Financial Report and Payment Schedule
- 8. a. ii. Staffing Committee draft Terms of Reference
- 8. b. i OALC Dispute Resolution Guide
- 8. b. ii Draft Grievance Policy
- 8. b. iii Draft Dignity at Work Policy
- 8. b. iv. Draft Member : Officer Protocol
- 8. c. Revised Complaints Procedure and Form
- 8. d. Draft Gifts and Hospitality Policy, form and log sheet
- Planning application reference: 19/00163/F at Part Land East And Adj To Roundabout At Junction Of Bicester Road Launton for Erection of accommodation building and associated ancillary external works to accommodate gas fuelled demand response electric generation facility to support the National Grid (response extension requested)
- Planning application reference: 19/00189/F at Crossways, Blackthorn Road, OX26 5DA for Extension and alterations to existing dwelling (Crossways) with alterations to vehicular access. Subdivision of land to provide site for new detached dwelling with new vehicular access – Resubmission of 18/01376/F
- Planning application reference: 19/00145/F at Bicester Heritage Buckingham Road, for Change of Use of Building 81 and 97 from Sui Generis MOD Use to workshops (B2) and/or light industrial (B1(c)) and/or motor sales showroom (Sui Generis) with associated external alterations to buildings. Addition of a brick enclosure adjacent to Building 146 for bin storage and alteration to existing door/window to create access to WC. Alteration to 2no former tank housing to create bin storage. The erection of a car port behind Building 129; extension to car parking area; alteration to circulation routes and removal of 3no trees.
- Planning application reference: 19/00146/LB at Bicester Heritage, Buckingham Road for Addition of a new brick enclosure adjacent to Building 146 to create bin storage and alterations to existing door and window to create access to an accessible WC.
- Planning application reference: 19/00266/F at Wyndham Hall, Skimmingdish Lane, OX26 5AF for Creation of eleven car parking spaces
- Planning application reference: 19/00129/F at 3 Longlands Road, OX26 5AH for Insertion of new windows and fire escape door in side and rear elevations. Provision of new internal store room with storage mezzanine over.
7 February
(agenda items to the Clerk by 24 January)
Additional papers for discussion or note for February
- Financial Report and Payment Schedule
- Budget Monitoring Sheet to end December 18
- Planning application reference: 19/00004/F at Bicester Heritage, Building 103 Link Trainer, Buckingham Road, OX27 8AL for External alterations and change of use of Building 103 (Link Trainer) for educational purposes (D1) in connection with the expansion of the heritage skills academy
- Planning application reference: 19/00017/LB at Bicester Heritage, Buckingham Road, Insertion of disabled access panic release fire escape doors within existing opening to the western elevation of Building 113.
- Planning application reference: 18/02207/F at Launton Church Of England School Bicester Road, OX26 5DP for Creation of a path in stone chippings close to the perimeter so that the field can be used by the children all year. Adjacent to the path on one side, proposed installation of a run of wooden trim trail equipment on a base of green durabond (perimeter 56.1m and area 95.8m2).
- Planning application reference: 19/00113/F at 14 Ancil Avenue, OX26 5DJ for Demolition of existing garage and construct new single storey side, part front and rear extension – re-submission of 18/00450/F
- Planning application reference: 19/00122/F at Bicester Heritage, Building 144 Buckingham Road Bicester for The repair, partial rebuild, extension and alteration of Building 144 (currently derelict) and change of use from Sui Generis MOD Use to Class A3 Use to create a new on-site cafe as part of the RAF Bicester Technical Site redevelopment
- Letter received from Network Rail in reply to the Parish Council Response to the September consultation
10 January
(agenda items to the Clerk by 18 December)
Additional papers for discussion or note for January
- Financial Report and Payment Schedule
- Draft Budget for 2019 / 2020
- Draft Precept Calculations
- Planning application reference: 18/02079/F at The Old Poolhouse, 59 West End, OX26 5DG for ‘Conversion of pool house into a two bedroom dwelling (existing unauthorised) (revised scheme of 17/01008/F)’ (time extension agreed with CDC)
- Planning application reference: 18/02122/F at OS Parcel 7621 At Grange Farm South West Of Station Cottage Station Road Launton for ‘Temporary use of land as a construction compound incorporating storage area, site offices and car parking and associated highway works’.
- Planning application reference: 18/00092/SO at OS Parcel 7621 At Grange Farm South West Of Station Cottage Station Road Launton for ‘Screening Opinion to 18/02122/F – Temporary use of land as a construction compound incorporating storage area, site offices and car parking and associated highway works’.
- Planning application reference: 18/02191/LB at Bicester Heritage, Building 103, Buckingham Road, Bicester for ‘The removal of 2no windows for replacement with new doors for vehicle access, extension of the external hardstanding and removal of internal partition walls‘
6 December
(agenda items to the Clerk by 22 November)
Additional papers for discussion or note for December
- Financial Report and Payment Schedule
- Draft Social Media Policy
- Draft Revised Communication Policy
- Planning application reference: 18/01932/F at Endymion, Bicester Road, OX26 5DP for ‘Erect a single story timber garage to the front elevation of the property onto a concrete base’
- 18/01980/F at Barn East Of OS Parcel 0062 East Of Blackthorn Road Launton fpr ‘Alterations and conversion of existing agricultural building into a dwelling’
1 November
(agenda items to the Clerk by 18 October)
Additional papers for discussion or note for November
- Financial Report and Payment Schedule
- Budget Monitoring Report to 30 September 2018
- Revised Data Protection Policy
- 18/01698/OUT Land Adj To Jack Barn West End Launton for New dwelling with vehicular access (time extension agreed)
- 18/01769/ADV British Bakels Ltd, 3A Longlands Road, Launton OX26 5AH for 3no. existing wall mounted Bakels signage proposed to be back lit. (arrived after publication of the agenda)
4 October
(agenda items to the Clerk by 20 September)
Additional papers for discussion or note for October
- County Councillor Briefing
- Finance Report and Payment Schedule
- Co-op Bank Declaration
- Internal Auditor’s Letter of Engagement
- Planning Application 18/01345/F at Land South West Of South Riding, Station Road, Launton for Erection of two dwellings : Various amendments to the design of both Plot 1 and Plot 2
6 September
(agenda items to the Clerk by 23 August)
Additional papers for discussion or note for September
- Finance Report and Payment Schedule
- County Councillor Report
- Planning Application 18/01277/F at Ladyday Cottage 29 West End, OX26 5DF for First floor rear extension and single storey rear extension
- Planning Application 18/01259/F at Summer Place, Blackthorn Road, Launton for Use of land for the stationing of caravans for residential purposes (extension to date to respond agreed)
- Planning Application 18/01253/F at Bicester Heritage, Buckingham Road, OX26 5HA for Erection of hotel and conference facility with associated access, parking, and landscaping (extension to date to respond agreed)
- Planning Application 18/01333/F at Bicester Heritage, Buckingham Road, OX26 5HA for Extension to existing Technical Site to provide new employment units comprising flexible B1(c) light industrial, B2 (general industrial), B8 (storage or distribution) uses with ancillary offices, storage, display and sales, together with associated access, parking and landscaping (extension to date to respond agreed)
- Planning Application 18/01345/F at Land South West Of South Riding, Station Road, Launton for Erection of two dwellings
- Planning Application 18/01146/F and 18/01147/LB at Yew Tree House, Station Road, OX26 5DX for Rebuild shared stone border between 2 Grade II listed buildings (Listed Building application details here)
- Planning Application 18/01376/F at Crossways, Blackthorn Road, OX26 5DA for Extension and alteration to dwelling Crossways; subdivision of land to provide site for new detached dwelling; form 2 No new vehicular accesses
- Planning Application 18/01394/F and 18/01395/LB at Home Farm House, Station Road, OX26 5DX for Change of use of annex from cottage to games room with kitchenette, shower and sauna (Listed Building application details here)
Received after publication of the agenda:
- Planning Application 18/01483/F at Redundant Agricultural Barn At Folly Farm, Station Road, Launton for Erection of new agricultural barn
2 August
(agenda items to the Clerk by 19 July)
Additional papers for discussion or note for August
- Finance Report and Payment Schedule
- County Council update for July
- Draft procedure for marking the death of a senior national figure
- Planning Application reference 18/01104/F at Land North Westbury Court and East of Hare Leys Farm, Bicester Road, Launton for Creation of reptile embankments, bibernaculum and new natural habitat
- Planning Application reference 18/01202/F at Bicester Gliding Centre, Aviation Hangar Building 137, Bicester Heritage, OX27 8AL for Application for planning permission for installation of a replacement LPG tank for Bicester Gliding Centre
- Planning Application reference 18/01127/LB at Bicester Gliding Centre, Aviation Hangar Building 137, Bicester Heritage, OX27 8AL for Internal works to form washing and changing facilities for Gliding Centre
- Planning Application reference 18/01254/F at Blencowe House, Blackthorn Road, Launton, OX26 5DA for Conversion of detached garage to habitable accommodation
5 July
(agenda items to the Clerk by 21 June)
Additional papers for discussion or note for July
- County Councillor Report and County Council Update for June
- Finance Report and Payment Schedule
- Budget Monitoring to end June 18
- Draft Risk Assessment for 2018/19
- Draft Recording of Meetings Policy
- Draft Internal Financial Controls Policy
- Planning Application reference 18/00450/F at 14 Ancil Avenue, OX26 5DJ for:
Demolition of existing garage and construct new single storey side, part front and rear extension - Planning Application reference 18/00827/LB at Bicester Heritage for: Changes to the roof to the west elevation of Building 131 and a new opening in an internal wall in Building 130 as part of their tenant fitting out works to the existing buildings which form part of the RAF Bicester Technical Site redevelopment
7 June
(agenda items to the Clerk by 24 May)
Additional papers for discussion or note for June
- County Councillor Report and County Council Update
- Finance Report and Payment Schedule
- Draft Statement of Accounts for 2017/18
- External Audit Accounting Statement figures
- Effectiveness of Internal Auditor – review document
- Draft Financial Regulations (deferred from April meeting)
- Draft Standing Orders
- 8. c Staffing Policies (deferred from April meeting):
- 8. c. i. Draft Grievance Policy
- 8. c. ii. Draft Dignity at Work Policy
- 8. c. iii. Draft Member : Officer Protocol
- 9. a. i Planning application reference 18/00567/F at Bicester Heritage Bicester Heritage, Buckingham Road, OX26 5HA for: Change of use of Building 143 from Ministry of Defence use to B1(c) Light Industrial
- 9. a. ii Planning application reference 18/00589/F at Bicester Heritage, OX27 8AL, Building 87 for: Change of use of building from use for B1 purposes to a use comprising of B1, and/or B2, and/or sui generis motor sales showroom, and/or A1 use
- 9. a. iii Planning application reference 18/00745/F at Bicester Heritage, OX27 8AL, Building 119 FFMT Shed for: Variation of condition 2 of 17/01831/F – The proposed parapet facing material has changed from the previous approval
- 9. a. iv Planning application reference 18/00778/F and 18/00779/LB at Bicester Heritage, OX26 5AD, Building 113 for: Insertion of a disabled access panic release fire escape doors including brickwork door jambs to the western elevation of Building 113.
- 9. a. v Planning application reference 18/00709/LB at Yew Tree House, Station Road, OX26 5DX for: Replacement windows to property
- 9. a. vi Planning application reference 18/00893/F at 2 Ancil Avenue, OX26 5DJ for: Demolish existing garage. Single storey front extension with associated internal alterations
3 May
Annual Parish Council Meeting (Congregational Church, Station Road) (agenda items to the Clerk by 18 April)
Additional papers for discussion or note for May
10. a. Finance Report and Payment Schedule
10. c. Asset Register – Draft
10. d. Internal Auditor’s Report
11. a. Draft Privacy Notice
12. a. i. Planning application Reference 18/00584/REM at Land North East Of Skimmingdish Lane Launton for: Reserved matters application to 15/01012/OUT – Development of up to 48,308sqm of employment floorspace (Class B1c, B2, B8 and ancillary B1a uses), the siting of buildings to the south of the site, servicing and circulation areas, vehicular and pedestrian access from Skimmingdish Lane and landscaping
14. National Planning Policy Framework Consultation
15. Code of Conduct consultation
19 April
5 April
(agenda items to the Clerk by 21 March)
Additional papers for discussion or note for April
- 7. a. Finance Report and Payment Schedule
- 8. a. Draft Financial Regulations
- 8. b. Draft Grant Awarding Policy
- 8. c. i. Draft Privacy Notice
- 8. c. ii. Draft Document Retention Policy and Procedure
- 8. d. i. Draft Grievance Policy
- 8. d. ii. Draft Dignity at Work Policy
- 8. d. iii. Draft Member : Officer Protocol
- 8. e. Draft Planning Pre-application Policy
- 8. f. CDC Parish Remuneration Report
Planning meetings are convened as required