Minutes of meetings are published as soon as possible on the website for the benefit of all. However, these do not become the formal record of the meeting until endorsed at the next Parish Council meeting; therefore you should always check to see whether any amendments have been made.
The agenda is usually available about a week before the meeting.
Additional papers for discussion or note are included under the agenda for the appropriate meeting, generally as PDFs or links to the Cherwell District Council Planning Portal website. All documents and links open in new tabs.
Meetings are usually held in Launton Parish Hall on the first Thursday of every month (with occasional changes).
The Clerk is happy to provide any of the papers which the Council will consider at the meeting to members of the public (provided they are not confidential), but, to save printing costs will need to know in advance. Please let the Clerk know if you would like hard copies of the papers.
The Minutes for April 2020 – March 2021 are available in the 2020 – 2021 Agenda and Minutes section.
The Minutes for April 2022 – March 2023 are available in the 2022 – 2023 Agenda and Minutes section.
23 March Staffing Committee
Agenda (meeting postponed)
Additional information for discussion or note
3 March
(items for agenda to the Clerk by 17 February)
Additional information for discussion or note for March
- Finance Report and Payment Schedule
- Health and Safety Policy (draft)
- OCC Local Transport and Connectivity Plan
- Boundary Commission Consultation (22 February to 4 April)
- Parish Council Response to Planning Application reference 21/04112/OUT at OS Parcel 2778 Grange Farm North West Of Station Cottage Station Road Launton Outline application for the erection of up to 68 dwellings (Use Class C3), including up to 8 live-work dwellings, public open space, access, infrastructure and demolition of existing buildings – for information
- Planning Application reference: 22/00398/F at 3 Chestnut Close, OX26 5DE for “A double storey side extension by converting existing garage. New window to the front of the property where the garage door currently sits and a new 1st floor bathroom window to the rear of the property. Single storey extension at the rear of the property. Single storey extension to the front of the property to bring the line of the property in line with the current garage and porch. The property will be rendered at the front, side and 1st floor at the rear of the property. The single storey rear extension will remain brick.”
3 February
(items for agenda to the Clerk by 20 January)
Additional information for discussion or note for February
- Finance Report and Payment Schedule
- OCC Bicester and Launton Proposed 40 and 50mph Speed Limit consultation (closes 18 February)
- OCC Local Transport and Connectivity Plan
- Planning
- Planning Application reference 21/04112/OUT at OS Parcel 2778 Grange Farm North West Of Station Cottage Station Road Launton Outline application for the erection of up to 68 dwellings (Use Class C3), including up to 8 live-work dwellings, public open space, access, infrastructure and demolition of existing buildings (time extension agreed)
- Planning Application reference 21/03905/F at New Cottage, Station Road, OX26 5DS for “An in-keeping, two storey rear extension (one part above existing ground floor, one part new two storey extension)”
- Planning Application reference 22/00079/F at 15 Chestnut Close, OX26 5DE for “Removal of conservatory; construction of single storey extension”
- Planning Application reference 22/00069/F at Building 136 Petrol Tanker Shed Bicester Heritage Buckingham Road for “Change of Use from Sui Generis to Class E (to allow for office/showroom), and associated works.”
See also 22/00070/LB - Planning Application reference 22/00092/F at Dellow, Blackthorn Road, OX26 5DA for “Demolish existing dining room, lounge and conservatory to the rear of the house. Build a single story extension to provide a lounge/dining room.”
- Planning Application reference 22/00111/TPO at 8 Forest Close, OX26 5DD for “T1 (Yew) – a mature tree located to the rear of the property, heavily reduced to the rear and south over the neighbouring property, Crown reduce by 1.5m removing up to 2m to reshape, crown raise to 1.8m, crown clean and remove major deadwood. – Subject to TPO 013/1993”
- Planning Application reference 22/00187/F at Manor Farm Bicester Road, OX26 5DP for “Proposed container to house woodchip boiler.”
- Planning Application reference 22/00223/F at Old Coach Cottage, Station Road, OX26 5DX for “Construction of pair of garages to rear of cottage”
6 January 2022
(items for agenda to the Clerk by 23 December)
Additional information for discussion or note for January
- Finance Report and Payment Schedule
- Budget Monitoring Report to end December 2021
- Draft 2022 / 2023 Budget and Draft Precept Calculations
- Policy Review
- Planning
- Planning Application reference 21/03915/F at Building 105 – 3, Bicester Heritage, Buckingham Road, OX27 8AL for “Change of use of Building 105 Bay 3 from workshop / storage (Use Class B2 / B8) to Class E (to allow for the making, sale and distribution of gin), and associated works.” (time extension agreed)
- Planning Application reference 21/03982/F at Land South West Of South Riding, Station Road, Launton for “Variation of Condition 12 (windows) of 21/02443/F – condition varied to allow full-height top-hung windows to the bathroom and en-suite” (time extension agreed)
- Planning Application reference 21/04112/OUT at OS Parcel 2778 Grange Farm North West Of Station Cottage Station Road Launton Outline application for the erection of up to 68 dwellings (Use Class C3), including up to 8 live-work dwellings, public open space, access, infrastructure and demolition of existing buildings (time extension agreed)
- CDC Community Governance Review – draft response
2 December
(items for agenda to the Clerk by 18 November)
Additional information for discussion or note for December
- Finance Report and Payment Schedule
- Staffing Committee Terms of Reference
- Policy Review
- Planning
- 20s Plenty Toolkit
4 November
(items for agenda to the Clerk by 21 October)
Additional information for discussion or note for November
- Finance Report and Payment Schedule
- Planning
- Planning Application reference 21/03427/F at OS parcel 4846 South East Of Launton Road Blackthorn Road for “Variation of condition 1 (plans) of 19/02419/REM – To change the design of the garage to Plot 53 to an office over garage”
- Planning Application reference 21/03375/F at 34 Sycamore Road, OX26 5DY for “Increase width of existing dropped kerb to serve existing paved hardstanding to front of dwelling”
- Planning Application reference 21/03558/OUT at Land On The North East Side Of Gavray Drive Bicester for “OUTLINE – Residential development for up to 250 dwellings including affordable housing and ancillary uses including retained Local Wildlife Site, public open space, play areas, localised land remodelling, compensatory flood storage, structural planting and access.” (in Bicester South And Ambrosden Ward)
- Planning Application reference 21/03556/F at Station Cottage Station Road Launton Bicester OX26 5EH for “RETROSPECTIVE – Works to land at Station Cottage to accommodate the East West Rail scheme incorporating an embankment regrade, construction of a small retaining wall and demolition of a small part of Station Cottage”
- Planning Application reference 21/02551/F at Yew Tree House, Station Road, OX26 5DX for “Demolition of the existing garage; the conversion, alteration, and repair of the existing barn and the erection of a single storey side extension to the existing barn to form ancillary accommodation relating to the main house – Yew Tree Farmhouse.” Re-consultation following receipt of amendments.
See also 21/02552/LB - Response to CDC Options Paper
7 October
(items for agenda to the Clerk by 23 September)
Additional information for discussion or note for October
- Finance Report and Payment Schedule
- Budget Monitoring Report to end September 2021 (available from 1 October)
- Policy Review
- Parish Council Action Plan – Draft
- OCC / CDC Civil Parking Enforcement
- Planning
- Planning Application Reference 21/02938/F at Bicester Heritage, Building 137 Part 1, Buckingham Road, Bicester, OX27 8AL for “Change of use from Class B8 to Class E and minor internal alterations”
See also 21/02939/LB - Planning Application Reference 21/03022/F at 38 Yew Tree Close Launton OX26 5AE Proposed rear single storey extension ( Re-submission of refused previous application reference 21/02207/F )
- Planning Application Reference 21/03064/F at Water Moor House, Station Road, OX26 5DX for “Single storey pool building with link to existing barn”
See also 21/03065/LB - Planning Application Reference 21/03080/F at Bicester Heritage Building 130, Buckingham Road, Bicester, OX27 8AL for “Alterations to four existing doors to replace timber tongue and groove with glass, and associated works”
See also 21/03081/LB - Planning Application Reference 21/02940/F at Box Tree Farm, Station Road, OX26 5DX for “Refurbish and extend existing house. Remove previous modern extensions. Connect to existing outbuilding and bring up to modern standards”
See also 21/02941/LB - Planning Application Reference 21/02892/F at 16 The Glades, OX26 5ED for “Proposed single storey rear extension and change front patio doors to window”
- Planning Application Reference 21/02097/F at Salamanca, Bicester Road, OX26 5DQ for “Demolition of existing bungalow and construction of 4 new dwellings. Existing vehicular access to be widened”
- Planning Application Reference 21/03284/APP (Aylesbury Vale, Buckinghamshire) at Red Furlong Farm, Twyford Road, Poundon, OX27 9BG for “Temporary 7-year change of use of agricultural land for the establishment of an operator skills hub for training operatives in relation to the development of major infrastructure projects and caravan park and erection of temporary buildings”
- OCC 2050 Planning Consultation
- Cherwell District Council Options Paper Consultation
- Planning Application Reference 21/02938/F at Bicester Heritage, Building 137 Part 1, Buckingham Road, Bicester, OX27 8AL for “Change of use from Class B8 to Class E and minor internal alterations”
2 September
(items for agenda to the Clerk by 19 August)
Additional information for discussion or note for September
- Finance Report and Payment Schedule
- Policy Review
- Planning
- Planning Application Reference 21/02551/F at Yew Tree House, Station Road, OX26 5DX for “Demolition of the existing garage; the conversion, alteration, and repair of the existing barn and the erection of a single storey side extension to the existing barn to form ancillary accommodation relating to the main house – Yew Tree Farmhouse.” (time extension agreed)
- Planning Application Reference 21/02447/F at 30 Ancil Avenue, OX26 5DJ for “Proposed side and rear extensions and raising the roof slightly to accommodate bedrooms at 1st floor level” (time extension agreed)
- Planning Application Reference 21/02660/TCA at Bicester Heritage, Buckingham Road, for works to trees: “T1 x Laburnum – Carefully sectional dismantle and fell to ground level. G1 x Sycamore – Fell. G2 x Purple leaved Plum, Cypress and Sycamore – Fell to ground level. G3 x Mixed species – Clear vegetation to provide clear view to signs. Fell all small diameter saplings directly adjacent FP. Clear vegetation around bus stop to give 1.0m minimum clearance.” (time extension agreed)
- Planning Application Reference 21/02443/F at Land South West Of South Riding, Station Road, Launton for “Variation of condition 2 of 18/01345/F – Minor amendments to Plot 2 only. Changes to internal layout and elevations. Addition of one window to front elevation, change of porch to oak framed and addition of orangery. Additional accommodation at loft level”
- OCC Consultation – Oxfordshire 2050 Oxfordshire Plan
- Planning Application Reference 21/02808/F at Manor Farm, Bicester Road, OX26 5DP for Change of use of farmhouse to C1 guest house accommodation See also 21/02805/LB (received 31 August)
5 August
(items for agenda to the Clerk by 22 July)
Additional information for discussion or note for August
- Finance Report and Payment Schedule
- Budget Monitoring to end June 21
- Internal Audit Review of Effectiveness for 2020/21 – draft
- Policy Review
- Planning Report
- Planning application reference 21/02097/F at Salamanca, Bicester Road, OX26 5DQ for “Demolition of existing bungalow and construction of 4 new dwellings. Existing vehicular access to be widened” (time extension requested)
- Planning application reference 21/02286/F at Land North West Of Launton Road Roundabout Adjoining, Skimmingdish Lane, Caversfield for “Construction of a coffee unit with drive-thru facility and indoor seating with associated access, car parking, landscaping and servicing parking” (time extension agreed)
- Planning application reference 21/02207/F at 38 Yew Tree Close, OX26 5AE for “Proposed Sun Lounge to rear of property” (time extension requested)
- Planning application reference 21/02454/F at 13 Blackthorn Road, OX26 5DA for “Removal of rear conservatory, roof and dormer. New single storey rear extension and raising of the roof. (Re-submission of 21/00937/F)”
- Response to Planning Application reference 21/01224/OUT at Bicester Motion, Land at former RAF Bicester, OX26 5HA for “Outline planning application for Automotive Experience Quarter comprising Commercial, Business and Services uses (Class E), Light Industrial (Class B2), Local Community and Learning Uses (Class F) and vehicle circuits (Sui Generis) with all matters reserved aside from that of access).”
- CDC Statement of Community Involvement Consultation
1 July – informal advisory meeting
(items for agenda to the Clerk by 17 June)
Notes of July informal meeting
Additional information for discussion or note for July
- Finance Report and Payment Schedule
- Planning application 21/01921/F at Land South West Of South Riding, Station Road, Launton for “Variation of condition 2 (plans) of 18/01345/F – Change condition to reflect amended floor layout for Plot 1 only. The changes to the internal layout has required minor movement of windows. A plant room has been added behind garage to accommodate thermal store, MVHR and additional electrical works for ASHP, solar and underfloor heating, bringing the garage forward approx 1m” (time extension agreed)
- Parliamentary Boundary Review
- Oxfordshire County Council Consultation on their List of Information Requirements for validation of planning and related applications (closes 8 July)
3 June – informal advisory meeting
Notes of June informal meeting
Additional information for discussion or note for June
- Finance Report and Payment Schedule
- Planning Application 21/01512/F at The Stone House, Station Road, OX26 5DS for “Single storey rear extension & porch”
- Planning Application 21/01637/F at 38 West End, OX26 5DG for “Single storey side extension with internal and external alterations. Minor revision to previously approved planning 20/02299/F to the front elevation, changing the window of the new single storey extension to a front door and re-purposing the proposed music room to an established entrance hall. No other changes to the plans.”
20 May – Annual Council Meeting
(items for agenda by 29 April)
This meeting will be a limited meeting held outside the Parish Hall at 7.30pm. There will not be the usual open forum opportunity beforehand to comply with the current COVID regulations.
Additional papers for discussion or note for May
- General Power of Competence note
- Draft temporary scheme of delegation
- Finance Report and Payment Schedule
29 April – additional meeting
(items for agenda to the Clerk by 15 April)
Online via Zoom at (https://zoom.us/) Meeting ID: 766 0515 7135 https://us02web.zoom.us/j/76605157135
Additional papers for discussion or note
- Finance Report and Payment Schedule
- Budget Monitoring Report for year end 2020/21
- Draft Statement of Accounts
- Internal Auditor’s Report and Review Framework
- External Audit draft accounting statements and draft External Audit Form
- 2021 / 22 Budget
- 2021 / 22 Reserves Policy (draft)
- Planning application reference 21/01078/F at 19 Yew Tree Close, OX26 5AE for “Ground floor single-storey rear extension”
- Planning application reference 21/01155/F at Hawthorn Cottage, Bicester Road, OX26 5DP for “First floor rear extension (over existing ground floor extension) – re-submission of 20/03296/F”
- Planning application reference 21/01224/OUT at Bicester Motion: Land at former RAF Bicester, OX26 5HA for “Outline planning application for Automotive Experience Quarter comprising Commercial, Business and Services uses (Class E), Light Industrial (Class B2), Local Community and Learning Uses (Class F) and vehicle circuits (Sui Generis) with all matters reserved aside from that of access).”
1 April
(items for agenda to the Clerk by 18 March)
Additional papers for discussion or note for April
- Finance Report and Payment Schedule
- Draft Risk Assessment for 2021 / 22
- Freedom of Information Disclosure Log (draft)
- Gifts and Hospitality Log (draft)
- Training and CPD Log
- Revised Standing Orders (minor revisions)
- Gifts and Hospitality Policy
- Complaints Procedure Draft
- CDC Parish Remuneration Report for 2021/22 and Allowance Notice
- Planning Application reference 21/00563/F at 37 Yew Tree Close, OX26 5AE for “Minor amendments to approved application 20/02758/F to include additional South-East facing roof light over dressing area” (time extension agreed)
- Planning Application reference 21/00634/F Arrival Automotive UK, 11 Longlands Road, Launton, OX26 5AH for “A new temporary tensile structure is required directly behind building 1B. Landscaping works are required to the rear of buildings 1A and 1B, which involve concreting over the existing square gravelled areas and adding a new concrete ramped area for lorry vehicles to drive over”
- Planning Application reference 21/00635/F at Arrival Automotive UK – Plot 1A, 10 Longlands Road, Launton, OX26 5AH proposal “Arrival Automotive UK is a manufacturer of purpose build electric vehicles for commercial customers. This site will be used as an automotive manufacturing plant and the following proposed MEP equipment is required: 2 No new private transformers to the front of buildings 1A and 1B and to the rear of these buildings 4 No HVAC units and ducting attached to the buildings, 1 No water test booth, 1 No pump house, 1 No sprinkler tank and 1 No guard hut”
- Planning Application reference 21/00744/F at Building 118, Bicester Heritage, Buckingham Road, OX27 2AL for “Change of use from Sui Generis MOD use to Class B2 / E to create workshop and office space.”
- Planning Application reference 21/00602/F at 31 Ancil Avenue, OX26 5DL for “Proposed demolition of existing conservatory and erection of single storey extension to front of existing bungalow”
- Planning Application reference 21/00937/F at 13 Blackthorn Road, OX26 5DA for “Demolition of existing rear conservatory and lobby, erection of new single storey rear extension. Removal of existing roof and dormer, new first floor added.” (Received 26 March)